This page will be updated throughout the process to provide answers to key questions and helpful hints to those filling out their application.

Frequently Asked Questions:

1.  Am I Eligible to Apply for SHSP Funds?

Eligible applicants include local and tribal units of government; and only these agencies are eligible to receive a direct award. The term “local unit of government” means “any county, city, village, town, district, borough, parish, port authority, transit authority, intercity rail provider, commuter rail system, freight rail provider, water district, regional planning commission, council of government, Indian tribe with jurisdiction over Indian country, authorized Tribal organization, independent authority, special district, or other political subdivision of Oregon.”

Eligible applicants must also be fully NIMS compliant.

2. What if I'm not eligible?  Am I out of luck?

You may be able to partner with someone else who is eligible.  Start talking to your partners about collaborating on a project-- the sooner the better.

3.  Did You Miss the State's SHSP Roadshow on 1/5/15?

If you missed the roadshow, we snagged a copy of the presentation and added a relevant note or two.  You can download that here:

Notes from the FY15 SHSP Grants Roadshow 1/5/15 (6.16 MB)

4.  How can I find out what the state's priorities/investment areas are?

The only eligible projects are those that implement the State’s five (5) investment areas. Copies of the State’s Investment Justifications can be found here.
The five investment areas are:
1. Oregon 2015 Cascadia Rising Exercise 2016
2. Oregon 2015 Planning Investment
3. Oregon 2015 Interoperable Communications Investment
4. Oregon 2015 Special Teams Investment
5. Oregon 2015 Citizen Preparedness Investment
 
Priorities for funding include projects which implement the State Homeland Security Strategies, and fill gaps identified in the State THIRA as well as integrate planning, training, and exercises in addition to equipment procurement. 

5.  How much money is available?

We don't know yet because FEMA has not yet released their Funding Opportunity Announcement (FOA) this year.  The state is presuming that funding will be close to the FY14 level, but have no real way of knowing until FEMA releases the FOA. We will let you know once the FOA has been released.

6. What is the duration of funding?

It is anticipated that successful applicants will be awarded a grant for a period of approximately 12 months which will begin on October 1, 2015. All proposed equipment purchases must be completed within the first 8 months of the project. Final completion of proposed projects must be completed within the 12 month period of performance. Projects must be completed by September 30, 2016.

Helpful Hints for Filling Out Your Application:

On Planning...

1. Start looking at possible projects as soon as the grant guidance come out on December 19, 2014. Putting together a good project summary and preliminary budget prior to January 5, 2015 will be a critical step in getting your project included in the combined local application.

2. Got an idea for a regional project?  

A regional project is defined as two or more contiguous counties benefiting from the project. Per the state's application instructions: To the greatest extent possible, applicants should begin pursuing regional projects. During the FY 2015 process, responses to this application which are regional in nature, will receive additional review points in the competitive process. Future applications for grant funding may require the submission of a regional, rather than a countywide, response.

On Preparing Your Application...

1.  Look at templates of past applications that were funded.  

2. Fill out your application sections in a Microsoft Word document so you can check the spelling before copying and pasting the words into the application.  Don't forget to do this for words in the budget too-- Excel won't spellcheck your work.

3.  Beginning the week following the roadshow, the grants team will hold an open conference call every Wednesday from 11:00 – 12:00 to answer any questions which may arise and provide additional guidance to interested applicants. The call in number for the weekly call is: 877-873-8018 participant code:  349525    Calls will be held:   January 14, January 21, January 28, February 4, and February 11.


Didn't find what you're looking for?


Questions about the county's coordination process? Contact the MCEM Coordinator: 
Rachel Novick, rachel.philofsky@multco.us, 503-988-8603.  Questions about the state's timeline or documents? Contact the state program coordinator: 
Sidra Metzger-Hines, sidra.metzgerhines@state.or.us , 503-378-2911 ext. 22251.