Library Administrator

EXAMPLE OF DUTIES:

• Plan, organize, manage, and administer library programs, operations, and functions; develop and implement program and strategic planning; implement and assist in the development of policies, procedures, and business practices;  evaluate goals, objectives, priorities, and activities to improve performance and outcomes; recommend and establish administrative controls and improvements; develop procedures to implement new and/or changing regulatory requirements; serve as a member of the management team.
• Direct and approve the planning, prioritizing, assigning, supervising, training, and review of the work of a diverse workforce; act as a resource and provide direction, guidance, and leadership to staff; advise on the more complex and sensitive concerns and issues; may select, direct, and manage the work of contractors and consultants.
• Develop, administer, assist, and monitor budgets; develop justifications for budgetary recommendations and/or adjustments; participate in forecasting additional funds for staffing and resources; identify, obtain, and manage funding from grants and community partners; participate in the interpretation, negotiation, management, and enforcement of contracts; coordinate the finalization of budgets to ensure timely submission of the department budget.
• Manage and coordinate work among project team members; establish, maintain, and manage relationships with third parties/vendors; consult with patrons, staff, and stakeholders to resolve issues; organize, facilitate, and participate in meetings of stakeholder groups to identify needs and build consensus and collaboration; assist in clarifying expected outcomes and managing expectations; provide direction and support to project team(s).
• Provide expert guidance to other departments, the general public, and/or outside agencies; represent the county to the public, elected officials, other agencies, government jurisdictions, the news media, committees, and organizations including making presentations, participating in meetings, and conducting community outreach; act as representative on committees, interagency task forces, and special projects; respond and resolve confidential and sensitive inquiries; investigate complaints and recommend corrective actions as necessary.
• Monitor, evaluate, develop, and maintain collections based on community needs; direct and/or coordinate the cataloging, classification, development, maintenance, and processing of books and other library materials; develop priorities for building and maintaining the online catalog; supervise the acquisition of all library materials.
• Provide strategic direction by developing, defining, and conceptualizing new enterprise or joint ventures among various agencies that will ultimately result in innovative or more effective services; collaborate with staff and management to develop integrated program services; evaluate and assess current levels of service and service needs; initiate and recommend new services and programs.
• Provide information and information service to the public; locate materials for patrons; request repairs and emergency services; analyze and plan for facility needs such as furniture, equipment repairs, purchases, space planning, etc.
• Analyze and review federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance; conduct analysis on best practices and trends, and formulate and implement recommendations.
• In addition to the above duties, the senior level will: provide highly responsible, complex staff assistance to the Director and Deputy Director; develop programmatic architectural plans for the renovation and remodeling of library locations, and develop plans for providing service during renovation or construction; administer and direct comprehensive library community services programs.
• Perform other duties as assigned.

LEVEL AND TYPE OF WORK AND/OR SUPERVISION:

Library Administrator

• Advanced level
• Professional
• Perform the most difficult assignments requiring a higher level of responsibility, applying advanced subject knowledge, and exercising significant independent judgment and initiative.
• Receive work assignments in terms of objectives, priorities, and deadlines.
• Work is reviewed for technical accuracy, compliance to program objectives, and overall results.           
• Receive administrative direction from management. 
• Exercise direct supervision over staff. 
• Exercise indirect supervision through supervisors and/or lead workers.
• Oversee library branch locations or library services/functions within a work group.

Library Manager

• Advanced level
• Professional
• Perform the most difficult assignments requiring a higher level of responsibility, applying advanced subject knowledge, and exercising significant independent judgment and initiative.
• Receive work assignments in terms of objectives, priorities, and deadlines.
• Work is reviewed for technical accuracy, compliance to program objectives, and overall results.           
• Receive administrative direction from management.
• Exercise direct supervision over staff.
• Exercise indirect supervision through managers, supervisors, and/or lead workers.
• Oversee a regional library or a major library program.

Library Manager Senior

• Advanced level
• Professional
• Perform the most difficult assignments requiring a higher level of responsibility, applying advanced subject knowledge, and exercising significant independent judgment and initiative.
• Receive work assignments in terms of objectives, priorities, and deadlines.
• Work is reviewed for technical accuracy, compliance to program objectives, and overall results.           
• Receive direction from executive management.
• Exercise direct supervision over staff.
• Exercise indirect supervision through managers, administrators, and/or supervisors.
• Oversee multiple locations and/or system wide programs.

MINIMUM QUALIFICATIONS GUIDELINES:

Any combination of experience and training that would likely provide the required knowledge, skills, and abilities is qualifying. Requirements are determined at the time of recruitment based on responsibilities of the individual position and business needs of the department.
 
Library Administrator
Training and experience for advanced level, professional classifications are typically equivalent to a bachelor's degree and three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 7-10 years of qualifying training and/or experience).
 
Library Manager
Training and experience for advanced level, professional classifications are typically equivalent to a bachelor's degree and three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 7-10 years of qualifying training and/or experience).
 
Library Manager Senior
Training and experience for advanced level, professional classifications are typically equivalent to a bachelor's degree and three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 7-10 years of qualifying training and/or experience).
 
Depending upon assignment, candidates may be required to pass a criminal background check, have a valid driver license, and/or additional training, licenses, or certificates.