Positions in this series plan, organize, and coordinate procurements for operations and programs to ensure proper processing and tracking of contracts for services and supplies.
EXAMPLES OF DUTIES:
- Develop request for proposals, invitations for bids, and request quotes for complex non-routine purchases of materials, supplies, equipment, and services; create requisitions, purchase orders, and change orders; analyze and review federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance.
- Conduct market research and cost effective analyses; develop and implement product and bid specifications; facilitate bid conferences; evaluate bids against specifications; respond to, resolve, and track complaints and other issues with users and vendors.
- Purchase and maintain centralized inventory for distribution to internal and external customers; maintain a variety of procurement documents; provide technical assistance and answer questions for purchasing activities.
- Interview, negotiate, and serve as a liaison with vendors representatives regarding procurement requirements.
- In addition to the above duties, the senior level will: perform the most complex and specialized procurement assignments involving the negotiation and administration of agreements that typically involve multiple agencies and funding sources; assist in the development of departmental and/or countywide policies.
- Perform other duties as assigned.
LEVEL AND TYPE OF WORK AND/OR SUPERVISION:
Procurement Analyst
- Journey level
- Professional
- Perform the full range of duties, working independently, applying well-developed subject knowledge, and exercising judgment and initiative.
- Receive occasional instruction or assistance as new or unusual situations arise.
- Fully aware of the operating procedures and policies within the work unit.
- Work is reviewed based on compliance, appropriateness, and effectiveness in meeting goals and deadlines.
- Receive direction from manager or staff.
Procurement Analyst Senior
- Advanced level
- Professional
- Perform the most difficult assignments requiring a higher level of responsibility, applying advanced subject knowledge, and exercising significant independent judgment and initiative.
- Receive work assignments in terms of objectives, priorities, and deadlines.
- Work is reviewed for technical accuracy, compliance to program objectives, and overall results.
- Receive direction from manager or staff.
- May exercise functional and technical supervision over staff.
MINIMUM QUALIFICATIONS GUIDELINES:
Any combination of experience and training that would likely provide the required knowledge, skills, and abilities is qualifying. Requirements are determined at the time of recruitment based on responsibilities of the individual position and business needs of the department.
Procurement Analyst
Training and experience for journey level, professional classifications are typically equivalent to a bachelor's degree and one (1) to four (4) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 5-8 years of qualifying training and/or experience).
Procurement Analyst Senior
Training and experience for advanced level, professional classifications are typically equivalent to a bachelor's degree and three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 7-10 years of qualifying training and/or experience).
Depending upon assignment, candidates may be required to pass a criminal background check, have a valid driver license, and /or additional training, licenses, or certificates.