General Anticipated Timeline for the Community Involvement Committee
This timeline is subject to change.
Key:
- CIC Meeting: this is a meeting of the full CIC
- Subcommittees: Meetings of subcommittees on topics chosen by the CIC at their retreat
- Membership Subcommittee: work of the ad hoc Membership subcommittee to recruit and select new members.
CIC Meeting dates, calendar, and minutes
Meeting Date | Meeting Type | Goals |
|---|
September - October | CIC Retreat | - Teambuilding
- Determine Subcommittee General Topics
- Sign up for Subcommittees: 4-7 people
|
October | Subcommittees | - Teambuilding
- Understand CIC’s Scope of Work and develop Subcommittee’s Focus
- Generate research plan
|
November | Subcommittees | - Teambuilding
- Elect subcommittee chair
- Meet with Guest Speaker & discuss
|
November | Membership Subcommittee | - Review membership materials
- Update Outreach plan (or in December if prefer 2 meetings)
|
November | CIC Meeting | - Elect CIC Co-Chairs
- Speaker/Topic
- Review CIC Timeline/Schedule
- Subcommittee Updates + Activity
|
December | Subcommittees | - Meet with Guest Speaker & discuss
- Discuss emerging themes/reflections
|
January | Subcommittees | - Meet with Guest Speaker & discuss
- Discuss emerging themes/reflections
|
January | CIC Meeting | - Subcommittee Updates + Activity
- Speaker/Topic
- Discuss Membership Subcommittee - share plan and vote to approve any changes that need approval
|
February | Subcommittees | - Meet with Guest Speaker & discuss
- Generate content for the Background & Process section of the recommendation letter
- Discuss logistics of remaining subcommittee meetings
- Adding additional meeting dates
- HW: review minutes and potential recommendations
|
February | Membership Subcommittee | - Staff posts application early Feb, CIC and staff promotes
- Membership subcommittee members determine interest in phase 1 and phase 2
- Conduct internal review of gaps in membership
|
March | Subcommittees | - Meet with potential additional Guest Speaker
- Review Recommendation Brainstorm document
- Review & discuss potential recommendations
- Review drafted language, create draft for CIC
|
March | Membership | - Extend application process if needed, up to July
- Staff score applications for minimum qualifications
- Application scoring and review phase 1
- Invite applicants to attend March CIC meeting
- End of month: meeting to select interviewees
|
March | CIC Meeting | - Subcommittee Updates + Activity- Share drafts of recommendations
- Speaker/Topic
|
April | Subcommittees | - Review & discuss potential recommendations
- Review drafted language, as applicable
- Add additional meetings, if needed
|
April | Membership | - Interviews held & membership subcommittee selects recommended applicants (unless extended)
|
May | Subcommittees | - Finalize subcommittee’s recommendation letter
|
May | CIC Meeting | - Subcommittee Recommendations presented for committee approval
- CIC approves membership subcommittee’s recommendations*
*If membership timeline is extended the CIC will approve the recommendations over a google form. |
June- September | Subcommittees | - Subcommittees report recommendations to Board of Commissioners at Board Briefing (Subcommittee Chair, staff, anyone else who is interested)
|
June- September | CIC Co-Chairs CIC social | - Co-Chairs report to the Board (with subcommittees) on the CIC year
- CIC summer social/party! (optional)
|
June- September | Membership | - New members appointed by Board of Commissioners
- New Member Onboarding & Orientation
|
