Series Title (Agency Series #): Description, Retention (Legal Citation)
After Hours Call Logs (FM6-002): Documents calls made to the after hours security desk from alarm companies and other sources. Information includes date and time of call, reason for call, person making call, action taken, and related information.
Retention: Retain 5 years. (2007-0015/012)
Correspondence, Ephemeral (FM6-003): Series documents communications received or sent which do not contain significant information about the section's programs, fiscal status, or routine agency operations. Records include, but are not limited to, advertising circulars, drafts and worksheets, desk notes, memoranda, and other records of a preliminary or informational nature.
Retention: Retain until read. (MOAR 166-150-0005(8))
Correspondence, General (FM6-004): Series documents communications received or sent which do not contain significant information about the section's programs. Records include letters sent and received, memoranda, notes, transmittals, acknowledgements, community affair notices, charity fund drive records, routine requests for information or publications, enclosures, and attachments.
Retention: Retain 1 year. (MOAR 166-150-0005(8))
Correspondence, Program (FM6-005): Correspondence, memoranda, and similar records which document and add significant information to the program or primary functional responsibility of the office. Includes letters sent and received, memoranda, notes, and other records related to specific programs or primary functions.
Retention: Retain 5 years. (MOAR 166-150-0005(8))
Radio Dispatch Logs (FM6-006): Documents communications between or among the division dispatcher and various division employees. Log shows date and time of communication, person communicated with, and brief description of communication.
Retention: Retain 3 years. (2007-0015/013))
Work Orders (FM6-001): Records documenting work performed by the various trades in the O&M section. Orders show date of order, order number, building, requester information, description of work to be done, action taken/work done, materials used, man hours worked, mileage, related purchase order information, and supervisor's signature and date. May also include work order logs.
Retention: Retain 5 years. (MOAR 166-150-0005(45))