Series Title (Agency Series #): Description, Retention (Legal Citation)
Coalition Project Records (DOH43-001): Documents projects developed and carried out by the Coalition. Records include financial reports, statistical reports, background material, correspondence, project procedures, budget records, and related information. Projects currently include Guide to Coalition Clinics, Prescription Alliance Fund, Donations Clearinghouse, and Specialty Referral Project.
Retention: Retain 10 years after project completed. (MOAR 166-150-0005(31))
Community Health Clinic Volunteer Applications (DOH43-002): Documents the application and approval of volunteers to work in the clinics belonging to the Coalition of Community Health Clinics. Applications show name, work and home addresses, educational background, licensing information, certification information, date, and volunteer's signature.
Retention: Retain 3 years after separation. (MOAR 166-150-0160(26))
Program Correspondence (DOH43-003): Correspondence, memoranda, and similar records which document and add significant information to the program or primary functional responsibility of the office. Includes letters sent and received, memoranda, notes, and other records related to clinic operations, insurance, health issues, legislation, salary survey, risk management, health care financing, and other functions of the coalition.
Retention: Retain 5 years. (MOAR 166-150-0005(8))
Volunteer Program Records (DOH43-004): Records documenting the activities and administration of volunteer programs and volunteers in the agency. May include volunteer hour statistics, volunteer program publicity records, insurance requirement information, Volunteer rosters, newsletters, mailing lists, monthly volunteer schedules, and related records.
Retention: Retain 5 years. (MOAR 166-150-0160(25))