Community Justice: Juvenile Services: Custody Services

Series Descriptions

Series Title (Agency Series #): Description, Retention (Legal Citation)


Custody Log (JSD3-007): Documents each juvenile's stay at the detention center.
Retention: Retain 3 years. (2007-0008/007)

Custody Risk Assessment Records (JSD7-001): Documents the development of risk assessment score and the department's detention recommendation. At a minimum, records will include one risk assessment instrument (RAI) and a placement face sheet. Information includes personal information, RAI score, hearing date, and detention recommendation.
Retention: Retain 2 years. (2007-0008/015)

Incident Reports (JSD3-010): Documents all incidents reported by detention center staff. Primarily records various altercations, but may also include illnesses, thefts, suicide attempts, and other incidents. 
Retention: Retain 3 years. (2007-0008/008)

Personal Property Sheets (JSD3-006): Documents personal property received from juveniles at intake and returned to them when they are released from custody. 
Retention: Retain 6 months after last action. (2007-0008/006)

Population Reports (JSD3-012): Documents detention center population on a daily and monthly basis.
Retention: Retain 3 years. (MOAR 166-150-0005(31))

Room Charts (JSD3-011): Tracks daily activity for each room in each unit.  Shows unit name, room number, counselor name(s), juvenile name(s), transfers in and out, meals served, and other daily activities.
Retention: Retain 6 months. (2007-0008/009)

Unit Shift Logs (JSD3-008): Daily record of all activity in each of the units in the juvenile detention center. 
Retention: Retain 3 years.