Series Title (Agency Series #): Description, Retention (Legal Citation)
Correspondence: Records that: 1. document communications created or received by an agency AND 2. directly relate to an agency program or agency administration AND 3. are not otherwise specified in the Multnomah County Retention Schedules. Records may include but are not limited to letters, memoranda, notes and electronic messages that communicate formal approvals, directions for action, and information about contracts, purchases, grants, personnel and particular projects or programs.
Retention: File with the associated program or administrative records. Communications not meeting the above criteria do not need to be filed and may be retained as needed. (OAR 166-150-0005(10)) Updated 01/08/2018
Fluoridation Records (DOH31-002): Documents the background of fluoridation initiatives in Portland, most notably a failed effort in 1978 to approve fluoridation of the Portland water supply. Records include surveys, polls, studies, correspondence, research material, task force records, legal opinions, court case records and related material.
Retention: Retain permanently. (MOAR 166-150-0005(8))