Series Title (Agency Series #): Description, Retention (Legal Citation)
Correspondence, Ephemeral (FREDS1-002): Series documents communications received or sent which do not contain significant information about a section's programs, fiscal status, or routine section operations. Records include, but are not limited to, advertising circulars, drafts and worksheets, desk notes, memoranda, and other records of a preliminary or informational nature. Retention: Retain until read. (MOAR 166-150-0005(8))
Correspondence, General (FREDS1-003): Series documents communications received or sent which do not contain significant information about the section's programs.Records include letters sent and received, memoranda, notes, transmittals, acknowledgements, community affair notices, charity fund drive records, routine requests for information or publications, enclosures, and attachments.
Retention: Retain 1 year. (MOAR 166-150-0005(8))
Correspondence, Program (FREDS1-004): Correspondence, memoranda, and similar records which document and add significant information to the program or primary functional responsibility of the office. Includes letters sent and received, memoranda, notes, copies of facility blueprints and drawings, and other records related to specific programs or primary functions.
Retention: Retain 5 years. (MOAR 166-150-0005(8))
Employee Time Records (FREDS1-007): Records documenting hours worked, leave hours accrued, and leave hours taken by section employees. Information usually includes employee name and social security number, hours worked, type and number of leave hours taken, total hours, dates, and related data.
Retention: Retain 5 years. (MOAR 166-150-0155(3))
Prototype/Design Records (FREDS1-006): Records documenting Electronic Services' design and manufacture of specialized electronic devices or systems for various department uses. Records include schematics, block diagrams, theories of operation, embedded processer descriptions, software, and related records.
Retention: Retain 10 years after use of item discontinued. (MOAR 166-150-0170(4))
Technical Manuals And Specifications (FREDS1-005): Owners manuals, specifications, and installation information for county electronic equipment. Information includes equipment specifications, operating instructions, safety information, repair information, parts lists, and related data.
Retention: Retain until disposition of equipment. (MOAR 166-150-0105(13))
Work Orders (FREDS1-001):Documents all work performed by Electronic Services. Much of this information is maintained online in the Electronic Services work order system. Information includes date of work order, description of work, building number, person ordering work, cost detail for parts and labor, notes, and related information.
Retention: Retain 2 years. (MOAR 166-150-0005(15))