Series Title (Agency Series #): Description, Retention (Legal Citation)
Correspondence, Ephemeral (DA3-003): Series documents communications received or sent which do not contain significant information about programs, fiscal status, or routine operations. Records include, but are not limited to, advertising circulars, drafts and worksheets, desk notes, memoranda, and other records of a preliminary or informational nature.
Retention: Retain until read. (MOAR 166-150-0005(8))
Correspondence, General (DA3-004): Series documents communications received or sent which do not contain significant information about programs. Records include letters sent and received, memoranda, notes, transmittals, acknowledgements, community affair notices, charity fund drive records, routine requests for information or publications, enclosures, and attachments.
Retention: Retain 1 year. (MOAR 166-150-0005(8))
Correspondence, Policy and Historical (DA3-005): Correspondence, memoranda, and similar records which state or form the basis of policy, set important precedents, or record historic events related to the organization or operation of the agency. Includes letters sent and received, memoranda, notes, reports, studies, and other records.
Retention: Retain permanently. (MOAR 166-150-0005(8))
Statistical Reports (DA3-011): Records documenting program activities in order to comply with grant reporting requirements and for division analysis. Records include various statistics about case types, victim and perpetrator demographics, conviction rates, staff loads, and similar subjects.
Retention: Retain permanently. (MOAR 166-150-0005(31))
Time Records (DA3-010): Records documenting hours worked, leave hours accrued, and leave hours taken by agency employees. Information usually includes employee name and social security number, hours worked, type and number of leave hours taken, total hours, dates, and related data.
Retention: Retain 5 years. (MOAR 166-150-0155(3))