Please see below for useful sample forms and administrative procedures.
Listed below are examples of the forms that Multnomah County employees may send or receive in regards to materials stored in the Records Center. Please feel free to contact us if you have any questions concerning completion of forms, regarding forms you have received from us, or if you need additional instruction in the completion or interpretation of forms.
The Administrative Procedures state Multnomah County policies in regards to the Records Management Program and Archives and are provided for your reference.
Transmittals
- Transmittal Workbook - in development. Continue to use Transmittal Forms.
- Transmittal Form - BLANK (263.85 KB)
- Transmittal Form - Continuation Sheet BLANK (127.11 KB)
- Transmittal Form - Example coming soon!
Sample Completed Forms for Multnomah County Employees
- Box Label - Completed Example (344.72 KB)
- Destruction Authorization Notice - Example coming soon!
- Records Center Refile Label - Example coming soon!
- Shelf List - Example coming soon!
Administrative Procedures
- REC-1: Records Retention Schedules (849.54 KB)
- REC-2 Public Records Disclosure Practice (1.46 MB)
- REC-3 Transferring Records to the Records Center (1.74 MB)
- REC-4 Records Center Retrievals, Re-files, Inter-files, and Unsuccessful Retrieval Requests (986.3 KB)
- REC-5 Records Destruction (111.14 KB)
- REC-6 Transfer of Custody of Records (27.24 KB)
- REC-7 Use of Archival Records (25.76 KB)