Please see below for useful sample forms and administrative procedures.
Listed below are examples of the forms that Multnomah County employees may send or receive in regards to materials stored in the Records Center. Please feel free to contact us if you have any questions concerning completion of forms, regarding forms you have received from us, or if you need additional instruction in the completion or interpretation of forms.
The Administrative Procedures state Multnomah County policies in regards to the Records Management Program and Archives and are provided for your reference.
Sample Completed Forms for Multnomah County Employees
- Box Label - Completed Example (344.72 KB)
- Destruction Authorization Notice - Example (15.62 KB)
- Not Found Notice - Example (21.94 KB)
- Records Center Refile Label - Example. (6.12 KB)
- Shelf List - Example (24.48 KB)
- Transmittal Form - Completed Example (45.66 KB)
- Transmittal Form - BLANK (230.32 KB)
- Transmittal Form - Continuation Sheet BLANK (93.76 KB)
Administrative Procedures
- REC-1: Records Retention Schedules (849.54 KB)
- REC-2 Public Records Disclosure Practice (1.46 MB)
- REC-3 Transferring Records to the Records Center (1.74 MB)
- REC-4 Records Center Retrievals, Re-files, Inter-files, and Unsucessful Retrieval Requests (986.3 KB)
- REC-5 Records Destruction (111.14 KB)
- REC-6 Transfer of Custody of Records (27.24 KB)
- REC-7 Use of Archival Records (25.76 KB)