Series Title (Agency Series #): Description, Retention (Legal Citation)

Affordable Housing Development Program Records (OSCP1-002): Documents the transfer of properties acquired by the county via tax foreclosures to non-profit development corporations for low-income housing projects. Records include deed transfers, liens/encumbrances against properties, description of proposed development, monitoring reports, reports from the county Tax Title program, correspondence, and related records.
Retention: Retain 6 years after maturity date. (2003-0038/002)

Correspondence, Ephemeral (OSCP1-005): Series documents communications received or sent which do not contain significant information about programs, fiscal status, or routine operations. Records include, but are not limited to, advertising circulars, drafts and worksheets, desk notes, memoranda, and other records of a preliminary or informational nature.
Retention: Retain until read. (MOAR 166-150-0005(8))

Correspondence, General (OSCP1-006): Series documents communications received or sent which do not contain significant information about an agency's programs. Records include letters sent and received, memoranda, notes, transmittals, acknowledgements, community affair notices, charity fund drive records, routine requests for information or publications, enclosures, and attachments.
Retention: Retain 1 year. (MOAR 166-150-0005(8))

Correspondence, Program (OSCP1-007): Correspondence, memoranda, and similar records which document and add significant information to the program or primary functional responsibility of the office. Includes letters sent and received, memoranda, notes, and other records related to specific programs or primary functions. Retention: Retain 5 years. (MOAR 166-150-0005(8))

Housing Development Loan Records (OSCP1-001): Documents loans made to individual home-owners and landlords for the improvement or development of housing properties. Loans are made for a variety of purposes under several programs and are usually funded under some aspect of the federal Community Development Block Grant program. Records include trust deeds, promissory notes, loan agreement, assignment of title, property descriptions, tax records, correspondence, payment records, and related background material. Closed files will also have a transmittal letter indicating that file documents have been transmitted and the property-owner should file for a re-conveyance.
Retention: Retain 6 years after maturity date. (2003-0038/001)

Special Project Loan Records (OSCP1-004): Documents grants to non-profit organizations under the federal Community Development Block Grant program. Loans are made for housing or community development projects. Records include trust deeds, promissory notes, loan agreement, assignment of title, property descriptions, tax records, correspondence, payment records, and related background material.
Retention: Retain 6 years after maturity date. (2003-0038/004)

Strategic Investment Program (SIP) Loan Records (OSCP1-003): Documents funds loaned to businesses (non- and for-profit) for projects to create affordable housing. Funds are received from the county's SIP agreement with LSI Logic Corporation, Fujitsu, and the City of Gresham. Records include loan application, project proposals, reports showing SIP pool balance, performance reports, correspondence, and related records.
Retention: Retain 6 years after maturity date. (2003-0038/003)