Series Descriptions

Series Title (Agency Series #): Description, Retention (Legal Citation)

Correspondence, General (MCSO11-003): Series documents communications received or sent which do not contain significant information about the reserve program. Records include letters sent and received, memoranda, notes, transmittals, acknowledgements, community affair notices, charity fund drive records, routine requests for information or publications, enclosures, and attachments.
Retention: Retain 1 year. (MOAR 166-150-0005(8))

Correspondence, Policy And Historical (MCSO11-004): Correspondence, memoranda, and similar records which state or form the basis of policy, set important precedents, or record historic events related to the organization or operation of the reserve program. Includes letters sent and received, memoranda, notes, reports, studies, and other records. Includes the original reserve charter and copies of "Reserve Notes," the official reserve newsletter.
Retention: Retain permanently. (MOAR 166-150-0005(8<))

Monthly Patrol Schedules (MCSO11-001): Used to assign reserve officers to patrol and to document their activities. Schedules show date and time, officers' names, locations patrolled, and related information.
Retention: Retain 5 years. (MOAR 166-150-0005(46))

Reserve Member Rosters (MCSO11-002): Documents officers who have served in the Reserve. Rosters show person's name, dates of service, location of services, duties, and related information. Some roster information is only maintained in a database (Access).
Retention: Retain permanently. (2007-0017/003, Expires: 04/01/2012)

Reserve Officer Applications (MCSO11-005): Records documenting the selection, activities, and supervision of reserve members. Records include information release consent, background and reference checks, application, references, and related correspondence.
Retention: Retain 3 years after separation. (MOAR 166-150-0160(26))