Series Title (Agency Series #): Description, Retention (Legal Citation)
Correspondence: Records that: 1. document communications created or received by an agency AND 2. directly relate to an agency program or agency administration AND 3. are not otherwise specified in the Multnomah County Retention Schedules. Records may include but are not limited to letters, memoranda, notes and electronic messages that communicate formal approvals, directions for action, and information about contracts, purchases, grants, personnel and particular projects or programs.
Retention: File with the associated program or administrative records. Communications not meeting the above criteria do not need to be filed and may be retained as needed. (OAR 166-150-0005(10)) Updated 01/08/2018
Monthly Patrol Schedules (MCSO11-001): Used to assign reserve officers to patrol and to document their activities. Schedules show date and time, officers' names, locations patrolled, and related information.
Retention: Retain 5 years. (MOAR 166-150-0005(46))
Reserve Member Rosters (MCSO11-002): Documents officers who have served in the Reserve. Rosters show person's name, dates of service, location of services, duties, and related information. Some roster information is only maintained in a database (Access).
Retention: Retain permanently. (2007-0017/003, Expires: 04/01/2012)
Reserve Officer Applications (MCSO11-005): Records documenting the selection, activities, and supervision of reserve members. Records include information release consent, background and reference checks, application, references, and related correspondence.
Retention: Retain 3 years after separation. (MOAR 166-150-0160(26))