Series Descriptions

Series Title (Agency Series #): Description, Retention (Legal Citation)

Daily Crew Manifests (MCSO21-001): Documents activities performed by inmate work crews. Includes reports listing work sites, officers and inmates assigned to work sites, and work performed.­
Retention: 3 years. (MOAR 166-150-0135(52))­    

Daily Work Schedules (MCSO21-003): Documents hours worked by facility security officers. Schedules show officers names, hours worked, jobs performed, and notation if payment is to be made by contracted governments.­
Retention: Retain 5 years. (MOAR 166-150-0005(46))­    

Statistical Reports (MCSO21-004): Records documenting activities of the inmate work crews. Shows number of inmates, total hours worked, total jobs performed, and related information.­
Retention: Retain 2 years. (MOAR 166-150-0005(2))­    

Work Crew Identification Records (MCSO21-002(a) and MCSO21-002(b)): Documents all inmates currently working in MCIJ work crews. Records include an identification/classification card and a photograph. Information includes inmates name, identification number, description, date admitted to work crew program, and related information.­
Retention: MCSO21-002(a) Inmate photograph: retain 1 year after inmate leaves work crew; MCSO21-002(b) Identification card: retain until inmate leaves work crew. (2007-0017/013, Expires: 04/01/2012)­