NEW UPDATES!
OARs governing county retention were updated November 2025. Your Multnomah County Retention Series has been updated accordingly. Please make sure to double check - some series may have new retention periods.
This program provides an intermediate sanction for justice-involved individuals ordered to perform community service by a parole and probation officer.
Each series contains the following information:
- Series Title (Agency Series #)
- Description. (Legal Citations)
- Retention
Electronic Records Systems
The Alternative Community Services (ACS) system is not used to enter current information, but is still accessed for historical tracking information. Tracking information that is not duplicated in other records series should be maintained. (OAR 166-150-0167(16))
Retention:
- Retain 3 years.
Alternative Community Services Client Records (ASD9-001)
Monitors client compliance with court-ordered alternative community service. Includes court disposition documents, pre-sentence investigations and background checks, compliance and termination notices, correspondence, and narrative sheets of agency client history and contacts. (OAR 166-150-0167(73))
Retention:
- Retain 2 years after case closed.
Client Time Records (JSD5-002)
Records documenting hours worked by accountability program clients. Information usually includes client name and social security number, hours worked, total hours, dates, and related data. Records include timesheets, monthly record of earnings, notification of program completion, and related records. (OAR 166-150-0155(3))
Retention:
- Retain 5 years.
Project Contractor Records (ASD9-002)
Documents program communications with contractors providing work for people fulfilling community service obligations. Records include copies of contracts, project descriptions, work notes, and related correspondence. (OAR 166-150-0005(7)(b))
Retention:
- Retain 6 years after expiration of contract.