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How to Change Benefits in Workday
Getting Started
You can get started with your benefit changes by going into your WorkDay Benefits application and clicking on "Change." You will then be able to select from several options.
Beneficiary Change
Beneficiary changes can be made at any time. List who you would like to receive your life insurance benefits when you pass away using our Quick Resource Guide. You will need to assign beneficiaries for both your basic life and (if enrolled) supplemental policies. Beneficiaries for PERS and VOYA are separate from WorkDay. See the Quick Resource Guide for contact information for those agencies.
Death of Dependent
Please contact employee.benefits@multco.us.
Dependent Care Provider or Cost Change (DCAP)
Use when: You have an existing DCAP account and would like to change your contributions due to a change in provider or cost. (If you would like to enroll outside of your new hire period or open enrollment, please contact us so we can determine your eligiblity).
Event Date:
Documentation: Include in the comments in Workday, or email us, the reason why you are requesting to adjust your contribution.
Dependent Gaining Other Health Coverage
Use when: Your dependent recently (within the last 60 days) gained other health coverage.
Event Date:
Documentation: Attach in WorkDay, or email employee.benefits@multco us, documentation that includes their name and the date the new coverage starts.
Dependent Losing Other Health Coverage
Use when: Your dependent has recently (within the last 60 days) lost other health coverage.
Event Date:
Documentation: Attach in Workday, or email employee.benefits@multco us, documentation that includes their name and the date their coverage ended.
Divorce
Ending long-term relationships involves important decisions. When your divorce is finalized (signed by the judge) or domestic partnership ends, your ex-partner (along with any non-biological or non-adopted children) must be removed from your coverage at the end of the month that event occurs.. Please notify us as soon as your divorce is finalized or your domestic partnership ends and complete the Statement of Dissolution of Marriage/Domestic Partnership(link is external). Even if more than 60 days have passed please still contact us as ineligible dependents may not continue to receive benefits.
More info: Family Changes (Removing Dependents)
Gaining Other Health Coverage
Use when: You have recently (within the last 60 days) gained other health coverage.
Event Date:
Documentation: Attach in Workday, or email employee.benefits@multco us, documentation that includes your name and the date the your new coverage starts.
Long Term Care Enroll/Cancel
Long Term Care (LTC) requires a paper application. Contact employee.benefits@multco.us for an application packet.
Loss of Other Health Coverage
Use when: You have recently (within the last 60 days) lost other health coverage.
Event Date:
Documentation: Attach in Workday, or email employee.benefits@multco us, documentation that includes your name and the your date the coverage ended.
Resource: How to Add Dependents - always include SSN or other ID#!
Marriage
Use when: You have recently (within the last 60 days) gotten married!
Event Date:
Documentation: Affidavit of Marriage or Domestic Partnership
New Baby
Use when: You have recently (within the last 60 days) added a new baby to your family!
Event Date: Your new baby's birth or adoption placement date
Documentation: We receive notice from the leave department, no additional documentation is needed.
Optional Short Term Disability (OSTD)
You may enroll in or end coverage at any time using the Workday Benefits and Pay Hub. Note: OSTD rates decreased on 9/1/23 due to Paid Leave Oregon.
Supplemental Life Enroll/Cancel
You may apply to enroll in, increase, or end supplemental life insurance coverage at any time using the Workday Benefits and Pay Hub.
TRP Parking/Transit Enroll/Cancel
Use when: You would like to enroll, cancel, or change the amount of your TRP contributions.
Event Date:
Documentation:
Unsure About Your Situation?
If your qualifying event occurred more than 60 days ago, you'll generally need to wait until Open Enrollment (October - November) to make changes to your coverage, which will take effect on January 1st of the following year.
If you have a qualifying life event, are unsure if your event qualifies, or currently do not have medical coverage, please don’t hesitate to reach out to us at employee.benefits@multco.us(link sends e-mail) or 503-988-3477. We’re here to assist you and discuss the next steps.