NEW UPDATES!
OARs governing county retention were updated November 2025. Your Multnomah County Retention Series has been updated accordingly. Please make sure to double check - some series may have new retention periods.
Each series contains the following information:
- Series Title (Agency Series #)
- Description. (Legal Citations)
- Retention
Branch Correspondence (L07-002)
Documents communications with each branch library in the Multnomah County Library System. Records include branch histories, event invitations and records, letters, photographs, drawings, and other records related to each branch library. (OAR 166-150-0005(44)(a)) (OAR 166-017-0045(2,4)) (MCC § 8.500)
Retention:
- Retain permanently transfer to Archives upon becoming inactive or after 10 years, whichever comes first.
Branch Library Reports (L07-009)
Used to report branch activities to director. Includes both annual and quarterly reports. Information includes reporting period; branch name and location; statistical information about holdings, patrons, and programs; narrative reports about programs and staff; and related information about library activities. (OAR 166-150-0140(6)) (OAR 166-017-0045(2,4)) (MCC § 8.500)
Retention:
- Retain permanently - transfer to Archives upon becoming inactive or after 10 years, whichever comes first.
Branch Scrapbooks (L07-008)
Books documenting a chronological or similar record of the county's branch libraries. May contain photographs, newspaper or magazine clippings, commentaries, and other items pertaining to the activities, actions, and reactions of the agency officials, personnel, and citizens. (OAR 166-150-0005(44)(a)) (OAR 166-017-0045(2,4)) (MCC § 8.500)
Retention:
Retain permanently - transfer to Archives upon becoming inactive or after 10 years, whichever comes first.
Branch Security Records (L07-010)
Documents information related to branch security lists, intrusion alarm reports, correspondence, and related records. (OAR 166-150-0167(1)(b)) (OAR 166-150-0005(40)(d))
Retention:
- Retain 2 years.
Planning Records (L07-001)
Series documents long-range plans for the Community Services Division. Records include strategic plans, mission statements, preliminary drafts, work notes, and related correspondence. (OAR 166-150-0005(45))
Retention:
- Retain 10 years.
Note: Recent reduction from 20 years.
Staff Meeting Records (L07-004)
Records documenting routine staff meetings which are not subject to Oregon's Public Meetings Law (ORS 192.610 to 192.690). These staff meetings deal with tasks and actions within existing policies and procedures. Records may include minutes, notes, reports, and related items. (OAR 166-150-0005(18))
Retention:
- Retain until no longer needed.
Note: Recently reduced from 2 years.