Elections Manager

EXAMPLE OF DUTIES:

• Plan, organize, manage, and administer Multnomah County Elections including voter registration, maintenance of voter rolls; conduct elections; develop and implement program and strategic planning; implement and assist in the development of division policies, procedures, and business practices;  evaluate goals, objectives, priorities, and activities to improve performance and outcomes; recommend and establish administrative controls and improvements; develop procedures to implement new and/or changing regulatory requirements; inform the public regarding all election activities, issues, and schedules; serve as an advisor to elected officials.
• Develop, administer, assist, and monitor budgets; develop justifications for budgetary recommendations and/or adjustments; participate in forecasting additional funds for staffing and resources; identify, obtain, and manage funding from grants and community partners; participate in the interpretation, negotiation, management, and enforcement of contracts; coordinate the finalization of budgets to ensure timely submission of the department budget.
• Provide expert guidance to other departments, the general public, and/or outside agencies; represent the county to the public, elected officials, other agencies, governments, and organizations including making presentations, participating in meetings, and conducting community outreach; act as representative on committees, interagency task forces, special projects, and other community outreach activities; respond and resolve confidential and sensitive inquiries; investigate complaints and recommend corrective actions as necessary.
• Analyze and review federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance; monitor, develop, and implement legislation and legal decisions; implement contribution and expenditure report laws.
• Provide direction, guidance, and leadership to staff; advise on the more complex and sensitive concerns and issues.
• Represent the county and assigned program to the public, elected officials, other agencies, government jurisdictions, the news media, committees, and organizations; develop and make formal presentations, conduct community outreach, and respond to citizen or other formal requests for information.
• Perform other duties as assigned.

LEVEL AND TYPE OF WORK AND/OR SUPERVISION:

Elections Manager

• Advanced level
• Professional
• Perform the most difficult assignments requiring a higher level of responsibility, applying advanced subject knowledge, and exercising significant independent judgment and initiative. Decisions made or actions taken require higher level review and work is checked for progress and reviewed for quality and compliance to policy and procedures.
• Receive work assignments in terms of objectives, priorities, and deadlines. Receive immediate supervision from manager or assigned staff.
• Work is reviewed for technical accuracy, compliance to program objectives, and overall results.
• Receive direction from executive management.
• Exercise direct supervision over staff.

MINIMUM QUALIFICATIONS GUIDELINES:

Any combination of experience and training that would likely provide the required knowledge, skills, and abilities is qualifying. Requirements are determined at the time of recruitment based on responsibilities of the individual position and business needs of the department.
 
Training and experience for advanced level, professional classifications are typically equivalent to a bachelor's degree and three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 7-10 years of qualifying training and/or experience).
 
Depending upon assignment, candidates may be required to pass a criminal background check, have a valid driver license, and/or additional training, licenses, or certificates.