Series Title (Agency Series #): Description, Retention (Legal Citation)
Board Meeting Audio Recordings (C2-002): Audio recordings of all meetings of the Board of County Commissioners. Includes cassette recordings of formal, informal, committee, and other meetings. Tapes are labeled with date of meeting and type of meeting. Meeting actions are summarized in the Board Meeting Minutes and County Commissioners Journals.
Retention: Retain permanently (per agency request) (MOAR 166-150-0045(2))
Board Meeting Minutes (C2-007): Documents actions taken by the board during all sessions. Minutes show date and location of meeting, members present, guests present, items discussed, and actions taken. This record is a summary of the meeting and replaces the earlier Board of Commissioners Journal.
Retention: Retain permanently. (MOAR 166-150-0045(2))
Board Meeting Packets (C2-001): Records used to provide information to commissioners about upcoming board meetings. Records include meeting agendas, exhibits and supporting documents (like reports, proposals, correspondence, and related records), and a copy of the previous meeting's minutes. Information in the meeting packets was previously maintained in the County Commissioner's Supplemental Journals.
Retention: Retain permanently. (MOAR 166-150-0045(2))
Bridge Journals (C2-006): Documents deliberations of the Board of County Commissioners related to county-owned bridges. Entries show date and place of meeting, type of session, attendance, items discussed, actions taken, copies of any pertinent exhibits, and signature of commissioners present.
Retention: Retain permanently. (MOAR 166-150-0045(2))
Charter Review Committee Records (CRC-001): Records document the activities of the Charter Review Committee.
Retention: Retain permanently. (MOAR 166-150-0045(3))
County Commissioners Journals (C2-003): Provides a record of all meetings of the Board of County Commissioners. Entries show date and place of meeting, type of session, attendance, items discussed, actions taken, copies of any pertinent exhibits, and signature of commissioners present. Includes Commissioners Supplemental Journals. These records were replaced by the Board Meeting Minutes and Board Meeting Packets.
Retention: Retain permanently. (MOAR 166-150-0045(2))
Orders, Proclamations, And Resolutions (C2-005): Formal statements of decisions or expressions of opinions adopted by the county. Information includes date, number, and text. Documents dated 1988-present are indexed on the intranet. A paper index exists for orders dated 1946-1975.
Retention: Retain permanently. (MOAR 166-150-0045(3))
Ordinances (C2-004): Legislative action of the county to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by Oregon Revised Statutes. Ordinances typically include a title, preamble, ordaining clause, subject clause, penalty for violation (when applicable), effective date, authorizing signature and seal.
Retention: Retain permanently. (MOAR 166-150-0045(3))