Series Title (Agency Series #): Description, Retention (Legal Citation)
Contract Administration Records (DOH12-002): Documents the management of contractor activities and payments to contractors providing services to teenage parents in Multnomah County. Records may include reports, copies of payment vouchers (including payment memos and invoices), contract approvals, contract amendments, contract review checklist, data entry screens, contract routing form, copy of contract, certificates of insurance, contractor information (bankruptcies, lawsuits, etc), and related correspondence.
Retention: Retain 6 years. (MOAR 166-150-0005(7))
Correspondence, Policy and Historical (DOH12-003): Correspondence and similar records which state or form the basis of policy, set important precedents, or record historic events related to the organization or operation of the Connections Program. Includes records documenting antecedent programs that led to the creation of the Connections Program in 1993. Includes letters sent and received, memoranda, notes, email messages and attachments, reports, studies, and related records.
Retention: Retain permanently. (MOAR 166-150-0005(8))
Vital Statistics Reports (DOH12-004): Reports by the state and county Vital Statistics units listing teenagers who have given birth. Information is compiled from birth certificates. Information includes mother's name and personal information, date of child's birth, contact information, and date reported.
Retention: Retain 3 years. (MOAR 166-150-0005(31))