Series Title (Agency Series #): Description, Retention (Legal Citation)
Correspondence: Records that: 1. document communications created or received by an agency AND 2. directly relate to an agency program or agency administration AND 3. are not otherwise specified in the Multnomah County Retention Schedules. Records may include but are not limited to letters, memoranda, notes and electronic messages that communicate formal approvals, directions for action, and information about contracts, purchases, grants, personnel and particular projects or programs.
Retention: File with the associated program or administrative records. Communications not meeting the above criteria do not need to be filed and may be retained as needed. (OAR 166-150-0005(10)) Updated 01/08/2018
Vital Statistics Reports (DOH12-004): Reports by the state and county Vital Statistics units listing teenagers who have given birth. Information is compiled from birth certificates. Information includes mother's name and personal information, date of child's birth, contact information, and date reported.
Retention: Retain 3 years. (MOAR 166-150-0005(31))