Series Title (Agency Series #): Description, Retention (Legal Citation)

Controlled Substance Inventory (DOH38-005): Documents all Class 2 and Class 3-5 controlled substances in the pharmacy as of a specific date. Inventory is taken once a year on the same date.
Retention: Retain 3 years. (21 CFR 1304)

Drug Wholesaler Invoices (Controlled Substances) (DOH38-006): Documents all controlled substance (class 2 and class 3-5) purchases from drug wholesalers by the clinic pharmacies.

Retention: Retain 3 years. (OAR 855-080-0070)

Drug Wholesaler Invoices (General) (DOH38-004): Documents all ordering and supply purchases from drug wholesalers by the clinic pharmacies Does not include controlled substance purchases.
Retention: Retain 3 years. (MOAR 166-150-0110(19))

Prescription Files (DOH38-001): Documents prescriptions filled by the clinic pharmacy for Multnomah County clients. Prescriptions show client's name, description of item prescribed, date prescribed, and signature of person prescribing item.
Retention: For records created prior to 2006, retain 6 years; for records created 2006 forward, retain 12 years. (45 CFR 164.530(j), 42 CFR 422.504)

Signature Logs (DOH38-007): Documents a signature by a client or client's agent for each prescription filled and dispensed by the clinic pharmacies.
Retention: For records created prior to 2006, retain 6 years; for records created in 2006 and forward, retain 12 years. (45 CFR 164.530(j))